Membership Terms - Rights and Responsibilities

Your Rights as a BBA Member

1. Voting Rights

• One vote per member business at all General Meetings
• Right to elect Board of Directors at AGM
• Right to approve annual fees and strategy
• Right to call EGM (with 25% of members)

2. Representation Rights

• Appoint one Representative to act on your business’s behalf
• Nominate a proxy with 24 hours notice
• Attend and observe Board meetings
• Speak at meetings with Chair’s permission

3. Participation Rights

• Attend all member meetings and events
• Access to all BBA services and benefits
• Use BBA branding with Board approval
• Receive all member communications

4. Appeal Rights

• Right to appeal membership termination to EGM within 14 days
• Right to raise concerns at quarterly consultations
• Right to propose agenda items for AGM

Your Responsibilities as a Member

1. Financial Obligations

• Pay membership fee of £10 per month
• Keep payments up to date (termination after 3 months arrears)
• No refund of fees upon termination
• Give 30 days notice for resignation

2. Governance Participation

• Appoint and maintain a named Representative
• Ensure Representative or proxy attends key votes
• Participate constructively in meetings
• Support democratic decisions once made

3. Professional Conduct

• Act in accordance with BBA objectives
• Maintain professional standards
• Not bring the Association into disrepute
• Declare conflicts of interest

4. Operational Requirements

• Maintain premises in Brackley
• Provide current contact details
• Update information when it changes
• Respond to important communications

Membership Categories

Full Membership

• Eligibility: Any business, sole trader, or organisation operating in Brackley
• Voting: Full voting rights
• Board: Can stand for election
• Services: Access to all benefits

Associate Membership

• Eligibility: Community or voluntary organisations
• Voting: No voting rights
• Board: Cannot stand for election
• Services: Attend meetings and events

Meeting Attendance

Required Attendance

• AGM - Essential for voting on key decisions
• EGM - When called for important matters

Optional Attendance

• Monthly Board meetings (as observer)
• Quarterly consultation meetings
• Networking and training events

Use of BBA Resources

Permitted Use

• BBA logo on your marketing (with approval)
• Listing in business directory
• Participation in joint marketing
• Access to member-only resources

Restrictions

• No use of BBA name without authorization
• No claiming to speak for BBA
• Respect confidential information
• Follow brand guidelines

Communication

How We’ll Contact You

• Email to your registered address
• Post if no email provided
• WhatsApp for urgent matters
• Website member area

Your Communication Obligations

• Keep contact details updated
• Check emails regularly
• Respond to important requests
• Inform us of Representative changes

Termination

Voluntary Resignation

• 30 days written notice required
• Fees paid up to resignation date
• Return any BBA property
• Remove BBA branding from marketing

Involuntary Termination

Membership may be terminated for:

• Non-payment (3 months arrears)
• Acting against BBA objectives
• Bringing BBA into serious disrepute
• Ceasing to operate in Brackley

Post-Termination

• No refund of paid fees
• Remove from directory
• No use of BBA branding
• No access to member benefits

Data Protection

What We Collect

• Business details and contact information
• Representative details
• Meeting attendance records
• Payment records

How We Use It

• Member communications
• Directory listings
• Democratic processes
• Legal compliance

Your Rights

• Access your data
• Correct inaccuracies
• Opt out of non-essential communications
• Data portability

Changes to Terms

• Terms may be updated at AGM
• 14 days notice of proposed changes
• Democratic vote required
• All members bound by approved changes

Questions?

For clarification on any membership terms:

• Email: membership@brackleybusiness.org.uk
• Raise at monthly meetings
• Speak to Board members

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These terms are supplementary to the Articles of Association of Brackley Business Association Ltd. In case of conflict, the Articles prevail.

Last updated: June 2025