Your Business. Your Voice. Your Town. on Brackley Business Association

Inaugural AGM 2025 (Archive)

Wed, 25 Jun 2025 00:00:00 +0000

NEXT MEETING

event Tuesday 29th July 2025 schedule 6:00 PM location_on The Old Firestation, Brackley

Archive material

This page preserves the papers and agenda prepared for the BBA’s inaugural Annual General Meeting in July 2025. It is kept here for reference only and does not describe an upcoming event. For details of our next meeting, please email hello@brackleybusiness.org.uk.

Meeting Details

Date: Tuesday 29th July 2025
Time: 6:00 PM
Venue: The Old Firestation, Brackley
Who can attend: All paid-up members of the Brackley Business Association

Articles of Association

Mon, 01 Jan 0001 00:00:00 +0000

Articles of Association

Brackley Business Association Ltd (Company Limited by Guarantee)

1. Company Name

1.1. The name of the company is Brackley Business Association Ltd (“the Association”).

2. Registered Office

2.1. The registered office will be situated in England and Wales.

3. Interpretation

3.1. “The Act” refers to the Companies Act 2006. 3.2. “Member” refers to a business admitted to the Association as a full member. 3.3. “Representative” refers to the individual appointed by a member business to exercise that member’s rights. 3.4. “Board” refers to the Board of Directors. 3.5. “Chair” refers to the Chair of the Board. 3.6. “Town Centre” means the central business area as defined by the Board.

Code of Conduct

Mon, 01 Jan 0001 00:00:00 +0000

Code of Conduct - Professional Standards

Our Commitment

The Brackley Business Association is committed to maintaining the highest standards of professional conduct. This Code applies to all members, their Representatives, and Board members in all BBA-related activities.

Core Principles

1. Integrity

Act honestly and transparently in all dealings
Honor commitments made to fellow members
Declare conflicts of interest promptly
Maintain confidentiality when required

2. Respect

Treat all members with courtesy and professionalism
Value diverse opinions and perspectives
Support inclusive participation
Respect meeting procedures and time

3. Collaboration

Work constructively with fellow members
Share knowledge and opportunities
Support collective decisions once made
Contribute positively to BBA objectives

4. Accountability

Take responsibility for your actions
Meet financial obligations promptly
Attend meetings you commit to
Follow through on volunteer commitments

Professional Standards

In Meetings

Arrive prepared and on time
Allow others to speak without interruption
Keep contributions relevant and concise
Respect the Chair’s authority
Switch phones to silent

In Communications

Respond to emails professionally and promptly
Use appropriate language at all times
Respect confidential information
Avoid inflammatory social media posts
Direct concerns through proper channels

In Business Dealings

Maintain fair business practices
Honor agreements with fellow members
Resolve disputes professionally
Avoid undermining other members
Promote Brackley businesses positively

In the Community

Represent BBA professionally
Support town centre initiatives
Engage constructively with councils
Be a positive ambassador for Brackley
Respect all stakeholders

Unacceptable Behavior

The following behaviors are incompatible with membership:

Membership Terms

Mon, 01 Jan 0001 00:00:00 +0000

Membership Terms - Rights and Responsibilities

Your Rights as a BBA Member

1. Voting Rights

One vote per member business at all General Meetings
Right to elect Board of Directors at AGM
Right to approve annual fees and strategy
Right to call EGM (with 25% of members)

2. Representation Rights

Appoint one Representative to act on your business’s behalf
Nominate a proxy with 24 hours notice
Attend and observe Board meetings
Speak at meetings with Chair’s permission

3. Participation Rights

Attend all member meetings and events
Access to all BBA services and benefits
Use BBA branding with Board approval
Receive all member communications

4. Appeal Rights

Right to appeal membership termination to EGM within 14 days
Right to raise concerns at quarterly consultations
Right to propose agenda items for AGM

Your Responsibilities as a Member

1. Financial Obligations

Pay membership fee of £10 per month
Keep payments up to date (termination after 3 months arrears)
No refund of fees upon termination
Give 30 days notice for resignation

2. Governance Participation

Appoint and maintain a named Representative
Ensure Representative or proxy attends key votes
Participate constructively in meetings
Support democratic decisions once made

3. Professional Conduct

Act in accordance with BBA objectives
Maintain professional standards
Not bring the Association into disrepute
Declare conflicts of interest

4. Operational Requirements

Maintain premises in Brackley
Provide current contact details
Update information when it changes
Respond to important communications

Membership Categories

Full Membership

Eligibility: Any business, sole trader, or organisation operating in Brackley
Voting: Full voting rights
Board: Can stand for election
Services: Access to all benefits

Associate Membership

Eligibility: Community or voluntary organisations
Voting: No voting rights
Board: Cannot stand for election
Services: Attend meetings and events

Meeting Attendance

Required Attendance

AGM - Essential for voting on key decisions
EGM - When called for important matters

Optional Attendance

Monthly Board meetings (as observer)
Quarterly consultation meetings
Networking and training events

Use of BBA Resources

Permitted Use

BBA logo on your marketing (with approval)
Listing in business directory
Participation in joint marketing
Access to member-only resources

Restrictions

No use of BBA name without authorization
No claiming to speak for BBA
Respect confidential information
Follow brand guidelines

Communication

How We’ll Contact You

Email to your registered address
Post if no email provided
WhatsApp for urgent matters
Website member area

Your Communication Obligations

Keep contact details updated
Check emails regularly
Respond to important requests
Inform us of Representative changes

Termination

Voluntary Resignation

30 days written notice required
Fees paid up to resignation date
Return any BBA property
Remove BBA branding from marketing

Involuntary Termination

Membership may be terminated for:

Privacy Policy

Mon, 01 Jan 0001 00:00:00 +0000

Privacy Policy - How We Handle Your Data

About This Policy

Brackley Business Association Ltd (“we”, “us”, “BBA”) is committed to protecting your privacy and personal data. This policy explains how we collect, use, store, and protect your information in accordance with UK GDPR and Data Protection Act 2018.

Data Controller: Brackley Business Association Ltd
Contact: hello@brackleybusiness.org.uk

What Information We Collect

Member Information

Business name and address
Representative name and position
Contact details (email, phone)
Business sector and description
Payment information
Meeting attendance records

Website Visitors

IP addresses and browser information
Pages visited and time spent
Cookies for functionality
Form submissions

Communications

Email correspondence
Meeting notes and minutes
Photos from events (with permission)
Feedback and complaints

How We Collect Information

Directly From You

Membership application forms
Website contact forms
Email communications
Meeting registrations
Event sign-ups

Automatically

Website analytics
Email open/click tracking
Meeting attendance systems
Payment processing

Why We Use Your Information

Membership Management

Process applications
Manage member database
Send communications
Organize meetings
Maintain democratic processes

Service Delivery

Business directory listings
Event organisation
Grant applications
Council representation
Marketing activities

Legal Obligations

Company law compliance
Financial record keeping
Health and safety
Data protection compliance

Legitimate Interests

Website functionality
Improving our services
Preventing fraud
Protecting our reputation

Legal Basis for Processing

We process your data under: